RULES
November 2003
Membership
Membership of SeniorNet Palmerston North Inc shall be open to any person
who:-
- complies with the conditions as set out in Clause 6 of the Constitution,
and
- completes a Ucol enrolment form when required to do so by the Committee
Subscriptions
The annual subscription shall be $30.00, payable 1st September, or $10
for new members joining after 1st March.
Fees
The course fee scale is based on $5.00 per session with a first session
fee of $10 where the student takes less than four sessions. (The extra
$5.00 to cover the cost of administration and manuals in the short courses.)
One-on-one courses attract the same fee as normal.
1 Session $10.00
2 Sessions $15.00
3 Session $20.00
4 Sessions $20.00
6 Sessions $30.00
8 Sessions $40.00
Fees for Tutors attending lessons
Tutors and Office Staff can take any number of free courses (amended 22 Feb 2006) one free course or workshop (workshop added 27 June 2007) in any one
year, provided they have tutored a full course or given office support
for one term in the previous twelve months, and provided there is space
available in a class. There is also provision for the Tutor Coordinator
to place a tutor in a course to upgrade his/her skills without fee.
Club Course Certificate
There is a standard Club course certificate, which is on all course floppy
disks. This certificate is to be used as the official "Completion
of Course" certificate.
Course Manuals
Course manuals may be issued solely to members attending that course.
Manuals are normally issued on the first day of the course, unless a member
is unable, for any reason, to attend the first day of the course. In this
case the manual may be issued prior to the course starting.
Manuals may not be sold or given to members not attending the course to
which the manual refers. However, members who have attended a course,
may purchase an updated version of that manual at the current cost.
Manuals may not be sold or given to non-members.
The Committee may at its discretion, make manuals written by Club members
available to other SeniorNet clubs. The Committee may make a charge for
these manuals.
Expenses Reimbursement
A. Use of Own Vehicle - With the prior approval of the Committee
an allowance may be paid to a Club Member who uses a vehicle on Club affairs.
Such allowance (at present at 30c per Kilometre) shall generally be for
a specific journey or journeys i.e. use for normal Club activities will
not attract reimbursement. An appropriate Claim form is available from
the Office (or Treasurer).
B. Consumables – From time to time Club members will be involved
in authorised production of course material, newsletters, manuals etc,
and in doing so use their own printer, ink and papers. Whilst not able
to monitor use of these items the Club recognises that there is an ongoing
expense incurred by the member. Any claims for such reimbursement should
be made in writing and referred to the Committee for approval.
C. Car Parking - Tutors and others involved in Club activities incur
car parking costs on a regular basis. By providing necessary receipts,
where possible, on a monthly basis members may receive reimbursement from
the Treasurer. Each receipt needs to indicate the purpose for which the
car parking was used.
D. Other Club Expenses – Club Members are not expected to carry
expenses that correctly belong to the Club. Accordingly submissions are
to be made to the Committee for any other expenses not included in these
Rules. The expenses will then be refunded on provision of a suitable receipt
or Invoice.
Organisation of Classes
The first week of the term is known as week one, the last week
of the term is known as week 8. Anything that happens before the start
of the term will be known as "week one -2" or "week one
-1".
| Friday week one -2 |
Class lists close and
Tutor Co-ordinator receives class numbers. Office staff order manuals
and begin preparing CDs. |
| Tuesday week one -1 |
Office receives tutor plan. Tutors
receive class lists. |
| Wednesday week one -1 |
Pick up manuals. It is the responsibility of the tutors
who need them , to pick them up from the office. |
Late applications may be accepted where there are vacancies in a 'planned'
class, provided it does not upset the planned class times and no extra
tutors are required.
Committee Reports
The secretary is to remind committee members to prepare reports for the
committee meetings. Reports should be available the Friday before the
meetings. Reports should include main points and specific recommendations
only. Normal reports are: Financial, Training, Tutors, Technical
Name Tags
Tutors, committee and office staff should wear name tags while attending
club functions.
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